Website Development Contract Template

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TIP: This website development contract template is best used as part of an "Envelope", which should contain:

  • About your company
  • Scope of work - what you're doing for the client including a schedule
  • This formal agreement below, to which you may wish to add separately a mutual NDA and/or non-circumvent if your contractors connect to clients directly
  • An invoice to get started
  • Deliverables required i.e. logo, etc.

When you have clicked Copy (to clone this template into your account) delete this portion in the editor.

To get your own copy of this website development contract template, just click here to start for $1 then after logged in, select Templates and click the copy button. An editable copy will be cloned into your account.

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We like to focus on getting you results. That said, the following agreement will help us stay on track, and avoid any misunderstandings. In the very unlikely event a project were to go sideways, this agreement can help us get back on track to a successful outcome.

This agreement between called herein 'Client' and YOUR COMPANY NAME GOES HERE or “Service Provider” records our mutual intent to provide technology and/or marketing services for purpose of enhacing client's business, practice, or organization.

Note that Service Provider arranges and provides any combination of 5 categories of product, each with distinct policies, specifically:

1. Technology and/or Pre-Made "Mass Brandable" content you license.

We guarantee and stand behind our technology and pre-made content, and your license thereof entitles you to a 30 day hassle-free satisfaction money-back guarantee. We’re certain you’ll like it, and if you don’t, you can request a refund. Examples may include content we have written previously or write as part of a subscription package, or custom Wordpress plugins we have written.

2. Hourly Services

These services are for you, performing specifically directed tasks at your request, whether based on our initial recommendation or your feedback. This work is not refundable under any circumstances, though you’ll receive any and all final-product produced, though we retain any and all code or systems used to produce said resulting deliverables. Examples of this include SEO (Search Engine Optimization), design work specific to your company, or video production specifically for your company.

  • Investment: Billed against retainer; Earned at time of completion pro-rated to hours rendered. Billing for time rendered will be applied against the account until expended. For recurring projects, client will be billed bi-monthly for hours rendered within the parameters given.
  • Retainer-based Projects: Monthly retainers provide ongoing support at a discounted rate up to the number of hours set forth in this Agreement. Retainer fees are required in full in advance of services; payment is due on or before 1st of each month. If payment is not received by the 1st, full standard hourly rates will apply for any work performed during that month, and monies received will be applied accordingly. Services rendered beyond the retained number of hours will be billed at the full hourly rate with payment due upon receipt. Hours are billed in 6 (six) minute increments with itemized tracking of login / logout time and tasks worked on. Payments rendered are considered fully earned and non-refundable. Unused hours are not carried over; it is incumbent upon Client to utilize their retained hours each month.
  • Rates vary by service rendered per enclosed itemized proposal or invoice; rates subject to change with 30 Days Notice.

3. Information Products.

Because information cannot be forgotten, these cannot be refunded. In the highly unlikely case you were to not be satisfied, although we cannot refund information products, we are committed to quality and welcome feedback and if negative, may be able to deliver the intended value via additional resources, revising the content purchased, or providing additional information to help you get value from your investment. Examples of this include consulting or strategy videos regarding marketing.

  • Investment: Due in full at time product is provided; Flat-Rate consulting services are due 100% in advance and considered earned in full the moment research is started.

4. Software or Services we may purchase on your behalf.

In such cases, we are simply your authorized agent, and whatever license or restriction applies is transferred to you. Examples might include wordpress plugins, 3rd-party press release syndication services, etc.

  • Investment: Will be itemized and proposed in advance. We may not spend money on your behalf without your express permission. At project manager’s discretion we may advance small purchases (i.e. <$50) and accept financial liability in the unlikely event you reject our advice to purchase said code or items.
  • Returns or guarantees are subject to the terms of whatever we purchase on your behalf.

5. Monthly Hosting & Maintenance Package (Required on all Site Design Projects)

We guarantee 99% uptime and historically average 99.97% with scheduled maintenance occurring during late nights and weekends in most cases. If you require 100% uptime for mission-critical applications, please confirm so we can provide you options for redundant network infrastructure available at additional cost. Note we provide more than just hosting; included is scheduled backups, upgrades, security services, monitoring, and more to keep your business running smoothly.

  • Investment: Billed monthly or annually automatically upon expiration of the previous term, until you cancel the service which can be canceled at any time but will result in interruption of service.

Included in this monthly package is much more than just hosting. It includes:

  • Hosting. "Hosting" simply means space on a web-accessible server. This is where others stop, including GoDaddy, Bluehost, etc.
  • Security Systems Admin. We stay abreast of malware, viruses, etc. and keep the server and your codebase safe without your even asking about it.
  • "Hack Insurance". If security ever were to be compromised, we'd fix it for you free. Other discount hosts will just give you a help file, which, unless you're a programmer won't help and you'll end up paying a consultant to remove the malware or patch the hole.
  • Upgrades / Maintenance. Wordpress frequently requires updating, often due to discovered security holes but also to add new features. We handle this for you.
  • Upgrades / License to software we create. We are coming out with new features monthly, and it's always extended back to our subscriber base.
  • Video Training & Knowledgebase. We have member's-only content for how to improve your site and increase your ranking.
  • Automatic SEO (Search Engine Optimization) Backlinking Drips. All sites on our server are automatically added to "ping networks" and backlink-generation systems that ensure fast indexing into Google and Bing.
  • 24/7 Monitoring. We check server uptime and response speed automatically. Upgrades which result in downtime usually last under 2 minutes in the middle of the night USA time, or EU time on the EU server.
  • Backups. The entire server is backed up to a completely different server, as well as stored to local machines for a fully redundant system. Most clients know they should back up, but never get around to it. We make it happen on schedule.
  • CDN (Content Delivery Network) + Speed Caching. Server response time increases SEO rankings, and safety from traffic spikes. Once approved and launched, we cache your site and ripple it to 21 servers around the globe for fast access. NOTE: Server response is slower during construction mode, as the site is generated on-the-fly every time until approval so design changes can be immediately seen. Once we setup caching and CDN caching changes may take in some cases a few hours to be seen online, depending on nature of change + distance to server.

1. Services: Client has retained Service Provider to perform hourly work toward the following objectives defined above. At time of agreement, we expect and anticipate meeting these objectives, however, certain elements may remain outside our control, including but not limited to search engines changing their algorithms used to produce search results, Client changing deliverables and/or feedback during fulfillment. In the previous six months, 100% of projects have been fulfilled within the time and budget allotted, or other satisfactory outcome reached in event project specifications changed.

2. ADDITIONAL WORK. Client understands additional work beyond the scope of this Agreement must be negotiated separately and will require a separate Agreement. Services requested by Client and provided by Service Provider that do not fall within the scope of this Agreement will be billed separately at the full standard hourly rate according to service category with payment due upon receipt.

3. CLIENT RESPONSIBILITIES. Client understands that Service Provider is not an employee, and that this will be a collaborative, professional relationship of equals where mutual professional respect, courtesy and consideration are expected. Due to the virtual nature of the relationship, Client understands the importance of communication, especially via email, and agrees to respond to questions, requests and communications from Service Provider in a timely manner. Client understands that Service Provider is a business with other clients to serve, and requires fair, realistic notice in order to attend to requests and projects. Poor planning or miscommunication on the part of the Client will not constitute an emergency for Service Provider. Client understands that Service Provider may require detailed clarification of projects in order to meet expectations and provide the best support and highest quality work.

4. OFFICE HOURS & COMMUNICATION. Office hours are Monday through Friday 9:00 am to 5:00pm (PST). Email is to be the primary form of communication between Client and Service Provider. Service Provider is available for phone calls during office hours only. Occasional calls of only a few minutes in duration are not typically billed to Client. However, the time of both parties must be respected, and calls lasting over 10 minutes will be billed to Client. Telephone meetings must be prescheduled. Cancellation requires a minimum of 24 hours advance notice. Missed meetings or cancellations without sufficient notice will be billed to Client.

5. PROJECTS COMPLETION. Basic support receives 24-48 hours attention. Each new or special project requires a minimum three (3) days lead time. Client will provide sufficient notice and allow for reasonable timeframes for project completions. Rush projects of 24 hours or less and projects requiring weekend or holiday work may be subject to a 25% surcharge and/or other rush fees. Service Provider reserves the right to refuse any project or service request.

6. MATERIALS & INFORMATION. Client will provide all content, outlines, photos, project images, etc., necessary for any special projects. Source material must be clear and legible. Client is responsible for furnishing all pertinent information, and for furnishing accurate, truthful and complete information necessary for Service Provider to perform or complete the agreed services or project.

7. EXPENSES. Expenses incurred on behalf of Client are not included in any fees and will be billed to Client. Reimbursable expenses may include, but are not limited to, office supplies (e.g., file folders, envelopes, CDs, labels, etc.), mileage, long-distance telephone charges, payments made to vendors, and shipping and handling costs. There is a one-hour minimum for office calls. On-site visits will be billed for meeting time and commute time from office.

8. ACCURACY. Client assumes full responsibility for acceptance of work or services performed and agreed upon, as well as final proofing and accuracy. Service Provider is not responsible for errors or omissions.

9. PAYMENT OPTIONS. Personal or business checks are accepted for payment. AMEX, Discover, Mastercard and VISA credit cards and e-checks are accepted through PayPal, Google Checkout, or Chase QuickPay.

10. NSF FEES. There is a $40 NSF (insufficient funds) fee for returned checks.

11. LATE PAYMENTS. Payments not received by due date will result in work cessation. Service Provider reserves the right to refuse completion or delivery of work until past due balances are paid. Monthly late charges of $10.00 or 1.75% (APR of 21%), whichever is greater, will be assessed on unpaid balances every 30 (thirty) days.

12. LIEN. All materials or property belonging to Client, as well as work performed, may be retained as security until all just claims against Client are satisfied.

13. LATE FEES. Clients who consistently fail to respond to questions in a timely manner, do not supply needed information, or otherwise impair efficient workflow increase administrative time, waste retainer hours unnecessarily,and prevent Service Provider from working to optimum standards and servicing other clients in a fair and equal manner. Service Provider reserves the right to impose late fees and/or increase hourly rates of Clients who fall into this category.

14. PROPERTY. All billings (including invoices, statements and estimates), reports and time accounting are provided as a convenience to Client at the discretion of Service Provider and remain the property of Service Provider. Periodic audits may reveal previous billing discrepancies or errors, and Service Provider is entitled to void or recall incorrect invoices and statements and bill for any monies due on account.

15. ACCURACY OF INFORMATION. Client agrees that the accuracy of information supplied to Service Provider is the sole responsibility of Client, and that Service Provider is not responsible and shall not be held liable for the results of services performed on the basis of inaccurate, incomplete or untruthful information furnished by Client.

16. INDEMNIFICATION/RELEASE OF LIABILITY. Client shall indemnify, defend and save Service Provider harmless from any and all suits, costs, damages or proceedings, including, but not limited to, Service Provider’s services, pertaining to any and all litigation in which the Client is a party. Client shall pay all expenses incurred by Service Provider including, but not limited to, all attorneys’ fees, costs and expenses incurred should Service Provider be named a party in any litigation to which Client is a party. Client shall further indemnify and hold harmless Service Provider and its agents, officers and directors from liability for any and all claims, costs, suits and damages, including attorneys’ fees arising directly or indirectly out of or in connection with the operation of Client, and from liability for injuries suffered by any person relating to the Client. This agreement to indemnify Service Provider is not limited to any acts or omissions, statements or representations made by Service Provider in the performance and/or nonperformance of Service Provider’s duties hereunder and relating to all contractual liabilities, which may be alleged or imposed against Service Provider. All reasonable precautions will be taken to safeguard the property entrusted to Service Provider. In the absence of negligence, however, Service Provider will not be held liable for loss, destruction or damage of any kind resulting from items which are lost or delayed in transit, whether such transit is electronic, fax, mail or otherwise, nor for unauthorized use by others of such property. Service Provider will not be held liable for any incidental, consequential or indirect damages, including without limitation damages for loss of profits, business interruption, loss of information, plagiarism, etc. Service Provider will not be held liable for typographical omissions or errors.

17. TERMINATION. Retainers may be terminated by either party for any reason with 10 (ten) days advance written notice of intent to cancel. Retainer fees are due in full for the intended month of cancellation if proper notice is not provided.

18. EXPIRATION & MODIFICATION. This Agreement shall remain in effect until such time as one or the other Party provides written notice of cancellation. This Agreement may be modified or amended as necessary after negotiations initiated by either Party. If agreement is reached, only a written instrument signed by both Parties will modify or amend this Agreement.

19. ADDITIONAL PROVISIONS. This Agreement shall be governed by and construed according to the laws of the State of Nevada, and shall not be construed against the drafter. The parties agree that any suit or action relating to this Agreement shall be instituted and commenced exclusively in the federal or state courts in Las Vegas, Nevada, and the parties hereby waive the right to change such venue and hereby consent to the jurisdiction of such courts. Any liability on the part of Service Provider as determined by a court of law will be limited to an amount not to exceed one month’s retainer. If Service Provider must bring suit or other action to collect on unpaid invoices or seek remedy of any other breach of contract, Service Provider shall be entitled to an award of costs, reasonable attorney’s fees and interest at the maximum rate permitted by law in addition to any other relief awarded.

20. TRANSFER OF SITE OFF PROVIDER SERVERS. Because we have invested so heavily into powerful code that creates the website and have added tens of thousands of dollars worth of code on top of wordpress, what you purchase includes the final product, but not the method of production (i.e. the apple, but not the apple tree). In the event you choose to have your site moved to an independent server, a $200 surcharge applies for us to move your site.

The terms and conditions of this agreement may be modified or amended as necessary only by written instrument signed by both parties. By signing this agreement, I indicate that I understand, agree to and accept the terms and conditions as contained herein, dated

CLIENT


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