The best human resource software solution for small & medium businesses…

Powerful, flexible system you can use for not just online waiver signing, but a complete customer management system. Collect & organize customer waivers, indemnity & hold harmless agreements, lookup clients by name, email, phone, add photos to customer profiles automatically, and so much more.

Customer docs are automatically emailed as a signed PDF to both you & the signor(s), and stored securely online for lookup anytime. Customers are added to your address book, where you can add notes, track marketing & payments and more.

Collect

Get e-Signatures via phone, tablet, kiosk, pad, or website

Protect

100% legally binding in US, EU, & most countries in the world

Find

Search signers by name, date, phone, email + tag, sort & more

Store

All e-waivers are stored securely on SwiftCloud. Download anytime.

Connect

Connect to other software systems via APIs & automation

& More...

& so much more. We’re focused on real world solutions. Try us!

Easy, Powerful E-Waiver Software… 

E-Waivers can be signed on your website in advance, or on-premise using a kiosk, tablet, or the customer’s own phone. Integrate with optional payment systems or point of sale, issue a bar code for memberships, link multiple docs together, create If-Then branching logic to cover specific conditions (such as minor children, or specific activities), automatically trigger marketing emails, tag your customers by product, date or activity

Each electronic signature will also automatically add the signor(s) to your address book, so you could easily message people, follow up, export for marketing and much more.

Electronic Signature Setup is Easy…

Human Resource Software 1

Legally Binding Instant Electronic Signature

Legally binding and compliant in all U.S. States and E.U. Countries and most jurisdictions around the world. Advanced options for military-grade PGP and HIPAA medical compliance on private clouds. SwiftCloud runs on 256 Bit SSL bank-grade encryption spanning multiple servers with auto backup. Docs can be signed 24/7 / any device / anywhere in multiple languages. Optionally add webcam, ID upload, photos or files uploads, mobile phone geolocation info and more. Integrate to CRM or pre-fill sales data, automate based on role for multi-party electronic signature and more. We take this stuff seriously, so if you need something you don't see, drop us a line.

Human Resource Software 2

Social Workrooms

All electronic signature signed docs will automatically create a Social Shared Workroom - a cloud based folder and collaboration workroom shared between you and the signer(s). Add private notes or comments, store files, complete information forms, upload & download docs, e-sign bundles of related docs, and much more. All workrooms feature a time stamped history of the file, sharing and permissions tools to add or remove people and commenting tools to easily see account history. Of course, each party to the electronic signature will get a PDF copy emailed as well.

Human Resource Software 1

Electronic Signature Your Way

The most common electronic signature type is a signable webpage, and after signature, the user gets forwarded back to your website for confirmation, or to payment. Need to get fancy, automate life, save time? Get signed PDFs, importable CSV files of all captured form data and more via email - or connect integration options to automatically post your signed docs and client or employee data into other systems. Setup signable webpages anyone can use or integrate to sales and CRM systems, HR software, and other workflows - then connection automation after signature for a complete solution.

More SwiftCloud Electronic Signature Features…

Easy, Instant Electronic Signature On Any Device

Turn any document into a secure, signable, and legally binding form that you can complete over the web using a computer, tablet, or mobile phone.

Simple But Powerful

Utilize easy-to-use tools such as envelopes for multiple documents, multi-party signatures, file export, notifications, and more.

Re-Usable Document Templates

Avoid repetitively dragging “sign here” stickers by saving templates for instant reuse — even if only some data changes.

Workflow Implementation Your Way

Choose your implementation strategy, including email and SMS requests to URL, website embeds, co-branded links to user flows, webform feeds or use our API to set up your own.

Seamless SwiftCloud Tools Integration

Dive into the SwiftCloud ecosystem for automatic options for payments, e-commerce, invoices, sales contract management and external integrations, and more.

Bank-Grade Security & Audit Trail Fingerprinting

Rest easy knowing security and auditing mechanisms are in place for legal disputes, including 256-bit SSL, browser fingerprinting, date-time stamping, and GPS location tracking.

Export PDFs, Images, CSV Spreadsheets & API flow.

Export all signed documents to your system and trigger automation for marketing, sales, accounting, and task management for real-world results.

Action Based, Human-First Design

Rely on software that conforms to you and your business. Customize labels and get crystal clear guidance for the next step of any sale and put systems on autopilot.

Device Friendly

Use our system anywhere you like, such as on a mobile phone, tablet, desktop, or even wall TV. All devices support cloud-based 24/7 access and automatic backups.

Easy Pricing. No Contracts. Upgrade or Downgrade Anytime.

Pricing per month when paid annually.

Solopreneur Team Business Enterprise & API
$12.50/mo Start Now $20/mo Start Now $49/mo Start Now Contact Us
800.840.3928 Ext 1
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PDFs attached to email for you and signer Solopreneur features, plus... Team features, plus... Business features, plus...
100 signatures per month 250 signatures per month 500 signatures per month Let us know what you need, so we can make it happen.
1 Template, unlimited signatures Envelope Bundles Dynamic Notification System for Sales Teams HIPAA, On-premise, API Integration options
Extended Audit trail plus legal support options Multi-party signatures Administrator Oversight & Controls Custom Domains
Phone & Tablet in-person mode Bulk signature request CRM Integration Options End to End Encryption Options
Email & Basic Automation Advanced Automation Branded experience logo, background customized Invoice / Purchase Order Payment Options
Paypal payment options Advanced payment options Auto-Export to Google, Box, Dropbox Phone & on-premise support options
Phone callback Support Live phone support with support guarantees

SwiftCloud Electronic Signature is always free for the signer. Click here to compare the free package to business packages.
Education packages with mass signature request & tracking available for qualified schools.
Need some help with the above? We can help - contact us.
Custom software solutions & integrations available.

FAQ

Is electronic signature legally binding?

Yes! Electronic Signatures are 100% legally binding in nearly every jurisdiction around the globe, including the U.S. and E.U.

Furthermore, electronic signatures are actually MORE difficult to forge than a traditional ink signature, because of the digital “fingerprinting” left at time of signature.

For all paying accounts, expert witnesses are available for court appearance or deposition in the highly unlikely event enforcement assistance is needed.

Each e-Signature done on the Swift Signature platform also carries an audit trail, and optional SwiftCloud-account security requirements.

For some exciting reading, we encourage you to review specific laws for your area, such as…

United States: ESIGN Act of 2000, UETA (Uniform Electronic Transactions) Act European Union: Electronic Signatures Directive of 1999 & 1993 Various other countries

UPDATED: Country-specifics list started:

Brazil

Practically speaking, enforcement for most civil contracts requires a subscriber’s willingness to sue and take the matter to court. For our part, we are frankly looking forward to making a few examples of anyone attacking the status and legal authenticity of the signatures, and have a lot to gain (both publicity as well as direct financial damages) by proving this matter.

To aid in enforcement, we have available both expert witnesses and attorneys, and in addition ......More...

e-Signature with Payment - can I?

Electronic Signature & Payment is easy.

In short you have two options:

Get Money then e-Signature or Get e-Signature then Money

Either are fine, and which is right for you depends on the nature of your sale. If you have a smaller amount (and thus more frequent), we recommend collecting money first, then getting signature.

If you have a higher dollar amount, the value of the contract is increased but the contract is usually not in force until consideration (aka payment) is made and thus for more complex contracts you probably want the contract signed first.

Either is fine, and there’s no real wrong answer – in the end the result is the same – you need both.

To setup e-signature then payment via paypal, create your form as usual (at http://swiftcloud.io/form/create-form ) and on the right side you’ll see some options under “User Flow” like this:

There you can choose an e-commerce product or service to auto-redirect the user after signature for payment. In this example, the user will flow from (1.) Your website, to >>  (2.) the signature page, then >> (3.) payment page, then (4.) back to your site for typically a receipt and thanks message confirming what ......More...

What People Are Saying…

Gracie D.
Erika at Excel Staffing
Bruce Mack

7 Actionable Electronic Signature Tips:

  1. There’s 2 main methods to use e-Signature, “standing order” style (signable anytime by anyone) and specific-people style (say, a sales contract – the doc is specific to people and or a business transaction). For standing order types (waivers, HR new worker forms, etc.) these should be linked from your website for most cases, and also maybe added to emails & autoresponders (i.e. appointment scheduled confirmation).
  2. Ensure you connect marketing, by periodically exporting contacts, or connecting an API to other marketing systems.
  3. Don’t try to build Rome in a day – just get in and focus on the “low hanging fruit” – whatever you get signed most often. Other use cases will become obvious over time and if you spend just a few minutes per month optimizing your system, working on your business not in your business, you’ll reap rewards via time savings and efficiency. Most important: get the game started.
  4. Want to use a tablet for in-person e-signatures? Create a cloned separate 2nd e-signable doc, set to show a confirmation and “in person mode” in the […] section which will try to prevent autofill (thus potentially showing other client’s info). After signature, the doc will reset for the next customer.
  5. SwiftCloud’s “standing order” e-signatures can contain fillable variable-fields that do not look editable and can be generated on-the-fly by you but not by the customer; this is used often for pricing or negotiated terms – so in most cases, sales contracts even with negotiated terms (price, %, delivery dates, names etc) can contain “readonly” fields that you generate on-the-fly with the URL Generator, usually used for sales contracts.
  6. Consider levels of authentication. By default, anyone can claim to be anyone, and if you have other touch-points for the customer (i.e. they are in your business in person, and so you know their name matches a credit card for example) you’re fine – but for some businesses, you may wish to request a copy of ID (passport, driver’s license), or webcam photo, or login via Google / Facebook. Our audit-trail automatically appends info like IP Geolocation, browser & language to help with this as well.
  7. For in-person use, generate a “tiny URL”. If you have a WordPress site, “prettylinks” plugin can help make your signable URLs easier to tell clients and easier to type in your office and thus sign via phone.

5 Critical Evaluations for Electronic Signature:

  1. Is there a neutral, legally disinterested 3rd party who an prove this electronic signature document was not changed? If you self-host electronic signature, could you prove, in court, that document was not changed? If you cannot prove in court the immutability of the document, enforcement could be called into question, and for that reason, self-hosted DIY solutions may be penny wise but pound foolish.
  2. Can you prove both Identity & Intent? An electronic signature is, like a traditional ink signature, a claim to both being a specified person and agreement to terms specified within the electronic signature document. Identity can be backed up with hidden-data audit trails, IP geolocation, browser “fingerprinting”, cell-phone geolocation, webcam photos, ID upload, 2-factor authentication, social sign-in, and even more, and so electronic signature is actually stronger and more difficult to forge than old-school 1980’s era ink signatures.
  3. Did the user consent to legally-required electronic signature disclosure & consent forms? It’s a small thing – but legally required. Not all self-hosted systems may have this.
  4. Do all signor(s) have access to the signed electronic signature doc? This is legally required for an enforceable contract.
  5. Can you automate data flow? One of the biggest reasons to use electronic signature is to automate marketing, stop having to type in paper forms or losing that data to time. It’s also to save time, to strike while the iron is hot, to lose fewer sales contracts to paper jams and printers out of ink. It’s to wow your customers, so before they show up for their appointment, all the paperwork is already handled, so you get them loving you that much faster.
Waivers
Online Waivers
Activity Waivers with Photos
Liability Waiver PDF Form
Liability Waiver Form
Sample Waiver Form
Free Business Forms
Sales Proposal Template
Consulting Services Agreement
Private Loan Agreement
Website Development Agreement
Rental / Lease Agreement
Human Resources Forms
Nondisclosure Agreement ("NDA")
Employee Termination Letter
Employment Application Form
Letter of Resignation
Independent Contractor Agreement
Tax Forms for U.S.A.
W-2
W-9
1099 - MISC
I-9 Employment Eligibility
1040 EZ

Electronic Signature is also known as…

Further Reading